Trackwell ADS
Automated Fuel Tax Reporting
Fully automate the collection of your State or Provincal vehicle miles for your fuel tax reporting.
The system can be configured to gather the miles automatically without driver interaction or can gather the crossings and allow the driver to “confirm that the data entered… is correct before the data is finally stored” according to the IFTA Procedures Manual (click on the link to see the IFTA Procedures Manual); and go to section P660.700.
PTO time is available for savings on non-taxable fuel usage. Unlike some systems, care is taken to prevent false ECM signals that can signal erroneous PTO usage.
The system interfaces fuel card purchase systems. Fuel purchases are passed directly to the reports; saving input errors and time. The driver can manually enter fuel purchases and the office can also enter fuel purchases for yard fuel not entered into the vehicle’s system.
Interfaces are also available to external fuel tax systems, should you desire to use an outside service rather than submit your own forms.
You have the flexibility of filing your own reports or interfacing with outside fuel tax services.
The system gathers the data either automatically or with driver confirmation, per your choice.
Your fuel purchases are included on the forms as you like. Each vehicle’s miles are gathered by State/Province and all non-tax fuel usage is separated (such as PTO), all with one system.
All information is contained in a single system
No mismatch of information in case of an audit
Select driver intervention or set to auto state crossing
Conform to IFTA rules or your own state’s rules
Breadcrumb history trail for every vehicle for every day
Have proof of the route taken through a state for audit
Fuel card interface
Pass fuel card purchases automatically to the system for state fuel purchase credits
Driver can enter fuel purchases directly into the driver’s display
Allows for fuel purchases to be entered into the system without the necessity of a fuel card vendor
Eliminate time consuming and error prone manual entry
Information is gathered automatically, eliminating time consuming manual entry, lost receipts or errors from reading the driver’s handwriting
Gather information when it happens – at the source
Information is immediately ready for management use, no waiting for the driver to return from their trip to know what is happening